(PII) Privacy Notice
PERSONALLY IDENTIFIABLE INFORMATION (PII) PRIVACY NOTICE
As a condition of operating in a Federally-facilitated Individual Marketplace, J HARRIS INSURANCE AGENCY, LLC must execute the Federally-facilitated Marketplace Agreement, which includes privacy and security standards. These privacy and security standards include the requirement that J HARRIS INSURANCE AGENCY, LLC provide individuals with a Privacy Notice Statement regarding use and disclosure of PII. The following privacy notice describes how J HARRIS INSURANCE AGENCY, LLC may use and disclose your PII for purposes of health care operations, and for other purposes that are permitted or required by law. PII is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context.
OBLIGATIONS AND ACTIVITIES OF J HARRIS INSURANCE AGENCY, LLC
J HARRIS INSURANCE AGENCY, LLC SHALL:
A. Not use or disclose PII other than as permitted or required by law; Except as otherwise limited, J HARRIS INSURANCE AGENCY, LLC may use or disclose PII to perform functions, activities, or services for, or on behalf of the covered entity, provided that each use or disclosure would not violate the Privacy Rule. J HARRIS INSURANCE AGENCY, LLC must obtain reasonable assurances from any person to whom the information is disclosed that it will remain confidential and used or further disclosed only as Required By Law or for the purpose for which it was disclosed to the person, and the person notifies the producer of any instances of which it is aware in which the confidentiality of the information has been breached.
B. Use appropriate safeguards to prevent use or disclosure of PII other than as permitted or required by law. J HARRIS INSURANCE AGENCY, LLC shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of Electronic PII (e-PII) that it creates, receives, maintains or transmits on behalf of the consumer.
C. Report to the covered entity immediately any use or disclosure of PII not permitted or required by law of which it becomes aware, including breaches of unsecured PII, and any security incident of which it becomes aware.
D. Notify the covered entity of a Breach of Unsecured PII within 24 hours of the discovery of such Breach, followed by a report in writing, except where a law enforcement official determines that a notification would impede a criminal investigation or cause damage to national security. J HARRIS INSURANCE AGENCY, LLC’S written notification to the covered entity hereunder shall:
1. Be made to the covered entity within 48 hours of the initial oral report, and
2. Include the individual whose Unsecured PII has been, or is reasonably believed to have been, the subject of a Breach.
E. In the event of an unauthorized use or disclosure of PII or a Breach of unsecured PII, J HARRIS INSURANCE AGENCY, LLC shall mitigate to the extent practicable any harmful effects of said disclosure that are known to it;
F. If applicable, ensure that any subcontractors that create, receive, maintain, or transmit PII on behalf of J HARRIS INSURANCE AGENCY, LLC agree to the same restrictions, conditions, and requirements that apply to J HARRIS INSURANCE AGENCY, LLC with respect to such information;
G. Within 7 days of request, make available PII in a Designated Record Set to the covered entity as necessary to satisfy the covered entity's obligations;
H. Make any amendment to PII in a Designated Record Set as directed or agreed to by the covered entity pursuant to 45 CFR 164.526, or take other measures as necessary to satisfy the covered entity's obligations under 45 CFR 164.526;
I. Maintain and make available, within 7 days after a request for such information, the information required to provide an accounting of disclosures to the covered entity as necessary;
J. With respect to any use, disclosure or request for PII, J HARRIS INSURANCE AGENCY, LLC shall limit the PII to the extent practicable to the limited data set as defined in 45 CFR 164.514(e)(2) or, if needed, to the minimum necessary to accomplish the intended purpose of such use, disclosure or request;
K. Make its internal practices, books, and records available to the covered entity for purposes of determining compliance with the HIPAA Rules; and
L. J HARRIS INSURANCE INSURANCE AGENCY, LLC shall be directly responsible for full compliance with the relevant requirements of the Privacy Rule to the same extent as the covered entity.
At J Harris Insurance Agency, LLC, we are committed to protecting your privacy as a visitor to this Web site and as our customer. To our visitors and to our customers, we offer this pledge:
We will ask you to provide your personal information to us when you enroll for coverage and when you purchase an insurance policy from us. We will also ask you to provide your personal information to us when you send e-mail to us from this Web site. When you enroll for an insurance policy with J Harris Insurance Agency, LLC we will ask you to provide your name, home address, mailing address, telephone number and e-mail address. This information will be provided to the insurance company when you purchase an insurance policy so they can establish you as a policyholder.
We will maintain a record of your information at the offices of J Harris Insurance Agency, LLC so we can provide you with policyholder service. The employees of J Harris Insurance Agency, LLC are each required to sign and acknowledge a Confidentiality And Nondisclosure Agreement. Each employee has been instructed on maintaining the privacy of each customer and the importance of protecting the customer's personal information.
When you purchase an insurance policy from J Harris Insurance Agency, LLC you may pay the premiums with your credit card or personal check. We do not keep a record of your credit card information. If you pay the premium using your personal check, we might keep a copy of your check in your file. When you send us e-mail from this Web site, you will provide us with certain personally identifiable information including your e-mail address.
J Harris Insurance Agency, LLC may collect personal information from:
• You, on applications or other forms. Information we collect may include names, address, and social security numbers.
• Your transactions with us, such as payments of premiums or submission of claims.
• Third parties, including doctors, employers, and other insurers. Information we collect may include medical records, employment history and claim history.
• Credit reporting agencies, insurance reporting agencies, government agencies, and medical information providers.
J Harris Insurance Agency, LLC makes every effort to maintain absolute privacy while using our web site. If information is ever viewed by another party, it is purely accidental and by using our web site, you release us from any liability should this information be downloaded, viewed or retrieved against our privacy rules. We shall not be liable for any unlawful acts of others who steal this information through any means.
J Harris Insurance Agency, LLC does not sell nonpublic information to anyone. We do not disclose nonpublic personal information to our affiliates or to nonaffiliated third parties, except as required or permitted by law. As permitted by law, we may share nonpublic information with companies that perform administrative or marketing services to us. Our contracts with such companies prohibit them from using nonpublic personal information for any purpose other than that for which they were hired.
Please contact our office at 480-734-3664 to discuss specific coverage details and your insurance needs. In order to protect your privacy, please do not send us your confidential personal information by unprotected email. Instead, discuss that personal information with us by phone.
Statements on this website as to policies and coverages and other content provide general information only and we provide no warranty as to their accuracy. Clients should consult with their licensed agent as to how these coverages pertain to their individual situation.
Information provided on this website does not constitute professional advice. If you have legal, tax or financial planning questions, you need to contact a qualified professional.
Notice of Insurance Information Practices
Personal information about you, including information from a credit report and loss history may be collected from persons other than you in connection with this application for insurance and subsequent policy renewals. You have the right to review your personal information in our files and can request correction of any inaccuracies. Such information as well as other personal and privileged information collected by us or our agents may in certain circumstances be disclosed to third parties without your authorization to assist in servicing your account. A more detailed description of your rights and our practices regarding such information can be accessed by contacting your agent or broker and asking for additional details about our information and disclosure practices.
Any person who knowingly and with intent to defraud any insurance company or another person files an application for insurance or statement of claim containing any materially false information, or conceals for the purpose of misleading information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime and may subject the person to criminal and civil penalties.
A cookie is a piece of data that is stored on a visitor's hard drive while they are visiting this Web site. We may utilize a short-lived form of cookie when you visit this site. At J Harris Insurance Agency, LLC, a cookie is only used to identify one unique visitor from another visitor during a particular session. A session is the period of active site-use while that unique visitor is linked to our server. We may use cookie technology during a session as a tool to carry forward your input information during the enrollment process. This enables the visitor to input their information once and have the information appear later during the enrollment process. No personally identifiable information is stored on the cookie. The cookie expires and is deleted from the visitor's computer as soon as they close their browser or if they are not actively browsing our Web site for more than 20 minutes. Should a previous visitor to our Web site return for a new session, they will be issued a new cookie and in no way will they be recognized as a visitor from a previous visit or session.
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